Last updated: November 2026

1. About us

Greener Waldringfield (GW) is a community organisation encouraging awareness, collaboration and action to support wildlife, biodiversity and sustainable living.

We respect your privacy and are committed to protecting the personal information you share with us.

2. Information we collect

We may collect your name, email address, telephone number and other relevant contact information when you:

• Contact us through our website or by email.

• Join Greener Waldringfield.

• Volunteer or participate in our activities.

• Register for an event.

• Subscribe to our newsletter or request updates.

We aim to collect only the information reasonably necessary for these purposes.

3. How we use your information

We use personal information to:

• Respond to enquiries.

• Maintain membership and volunteer records.

• Organise events and communicate with registered participants.

• Provide information about future events, activities and news where you have agreed to receive it.

• Administer and support the activities of Greener Waldringfield.

We process personal information only where we have an appropriate lawful basis under UK data protection law, such as consent or legitimate interests.

4. Emails and future events

Registering for an event does not automatically subscribe you to future communications.

You can choose whether to receive information about future events and activities. You may withdraw your consent or unsubscribe at any time.

We may still contact you with essential information about an event for which you have registered.

5. How we protect your information

Membership, volunteer and event records are maintained separately from our website and stored in password-protected files.

Access is restricted to authorised people who need the information for GW's activities.

We take reasonable precautions to prevent unauthorised access, loss or misuse of personal information.

6. Sharing your information

We do not sell personal information.

We share information only where necessary for our activities, with appropriate service providers, or where required by law.

7. How long we keep information

We retain personal information only for as long as it is needed for the purpose for which it was collected, or to meet legal obligations.

We periodically review records and delete information that is no longer required.

8. Your rights

Under UK data protection law, you may have the right to:

• Request a copy of the personal information we hold about you.

• Ask us to correct inaccurate information.

• Request deletion of your information.

• Object to or restrict certain uses of your information.

• Withdraw consent where consent is our lawful basis.

You can also raise concerns with the Information Commissioner's Office (ICO) at www.ico.org.uk.

9. Website and cookies

Our website is hosted by Squarespace, which may process technical information when visitors use the site.

We will provide information about cookies and any analytics services used by the website, and seek consent where legally required.

10. Contact us

For questions about this policy or your personal information, please contact Greener Waldringfield through the Contact Us page at:

www.greenerwaldringfield.org

11. Changes to this policy

We may update this policy to reflect changes in our activities or legal requirements. The latest version will be available on our website.